Business Services
Business Services
Monday – Friday, 8:00 am – 4:30 pm
(Most teams are remote Mondays/Fridays)
MySolano-Finance tab training is available at any time. Email the Accountant team at Accountants@suzhuan-sh.com with dates/times you are available for scheduling.
Notes:
SSB8 is the current system and SSB9 is also available and became live 2/5/2024.
MySolano-Finance tab will be converting to Falcon Nest approximately October 2024 with cards for both SSB8 and SSB9 during the transition.
Monday – Friday, 8:00 am – 4:30 pm
(Most teams are remote Mondays/Fridays)
Business Services – Service Window
Monday – Thursday, 8:30 am – 3:00 pm, 600 building, Room 629 (outside of Board Room)
Also – appointments (Zoom or face-to-face) available upon request.
Accounts Receivable Team (Cashier Office)
Team Members:
Carmine Disu
Anita Nalley
Norma Alcantar
Elizabeth Carranza
Mary Ann Burkett
Team Email: CashierOffice@suzhuan-sh.com
Providing support for campus community through:
- Student account and billing inquiries.
- Payment and payment plan inquiries.
- Student Refunds (refund requests and reissuances of refund/s).
- Financial Aid payments and disbursement schedule.
- Lost/Stolen student checks (Affidavits).
- Student IDs (student and employee), current term sticker.
- 3rd party authorization letters to pay balance on student accounts and billing questions.
- Debt/Payment inquiries/Collection efforts for the district.
- Make a deposit into a district fund (ASSC, Club, other local funds, etc…)
- Other related services and/or inquiries.
Cashier Office Resources: http://welcome.suzhuan-sh.com/cashier-office-home/
FAQs:
Other Team Resources:
Accounts Payable (A/P) Team
Team Members:
Rebecca Bordon
Ricardo Rodriguez-Valenzuela
Team Email: AccountsPayable@suzhuan-sh.com
Providing support for campus community through:
- Requisition/Purchase Order (Procurement Process).
- District Cal Card processing and questions.
- Invoices, invoice payment status.
- Vendor inquiries.
- Lost/Stolen vendor checks (Affidavits).
- Reimbursement/s (Direct Pay Form-DPF, Mileage Claims, Travel Authorization Requests, etc.)
- 4 Ways to Purchase Goods or Services:
- Other related services and/or inquiries.
- Invoices
- Vendor inquiries
- Affidavits (vendor related)
- Payments
- Stop Payments/Voids
- Travel Policy Inquiries
- Reimbursement
- DPF
- Mileage Claims
- Goods < $200.00
- Services < $500.00
- Fill in blue sections
- Attach all supporting documentation
- Budget manager/VP must approve/sign
- Submit form to A/P Team
Payroll Team
Team Members:
Jennifer Hesling
Kirsten Jackson-McClain
Alisa Lind
Neha Kalia
Team Email: Payroll@suzhuan-sh.com
Payroll Pay Schedules:
*For Student/Temp timesheets, please email Payroll@suzhuan-sh.com to request a form
Providing support for campus community through:
- Absence reports/Timesheets (salaried employees, temp hour and student employees).
- Other payments: Flex, Office Hours, Substitute.
- Set-up for or change Direct Deposits.
- Changes to Federal and State Withholdings.
- Set-up or change to Voluntary deductions (i.e. 403b, 457)
- Retirement (STRS/PERS) questions and reporting.
- Paystub inquiries.
- Other related services and/or inquiries.
Forms:
Absence-OT Form CSEA_L39_CONF_MGT
Absence-OT Report Form Facilities
Adjunct Faculty Absence Report
Counselor_Librarian Absence Report
Full-time Faculty Absence Report
California DE-4 Withholding Form
SchoolsFirst PlanVue Enrollment
SchoolsFirst 403(b) List of Providers
SchoolsFirst Salary Reduction Agreement (SRA)
FAQs:
Other Team Resources:
Purchasing Team
Team Members:
Djenane Alcindor
Alisha Palmer
Team Email: Purchasing@suzhuan-sh.com
Providing support for campus community through:
- New vendor set up (vendor application/W-9).
- Purchase orders inquiries/status updates (track missing products or items, vendor contact for replacement of lost or damaged goods).
- Change orders (after Accountant team review/approval).
- Requisition/s inquiries and/or set-up:
- Goods > $200.00
- Requisition is fully approved (Dept. approver and Fiscal).
- Purchasing will generate purchase order and send to vendor which places the order.
- Email will be sent to originator with purchase order number.
- Services > $501.00
- Notify Purchasing of need for service immediately.
- Obtain quote from vendor (this is considered backup/supporting documentation).
- Additional information may be required depending on type of service.
- Send Backup documentation to purchasing via email to Purchasing@suzhuan-sh.com.
- Goods > $200.00
- Other related services and/or inquiries.
- Goods > $200.00
- Requisition is fully approved (Dept. approver and Fiscal)
- Purchasing will generate purchase order and send to vendor which places the order.
- Email will be sent to originator with purchase order number.
- Services > $501.00
- Notify Purchasing of need for service immediately
- Obtain quote from vendor (that is your backup)
- Additional information may be required depending on type of service
- Send Backup documentation to purchasing via email Purchasing@suzhuan-sh.com
Forms:
FAQs:
Other Team Resources:
Forms:
FAQs:
Other Team Resources:
Reprographics/Graphics/Printing
Team Members:
Ashah Jimenez
Zion Larot
Mark Hostler
Jermaine Oribello
Hannah Pepin
Contact Us: Graphics@suzhuan-sh.com
Providing oversight and support for all Business Services teams through:
- Inquiries regarding reprographics/copying requests.
- Ordering paper stock, envelope stock, toner.
- Other related services and/or inquiries.
Warehouse/Receiving/Mail Services
Team Members:
Connie Barron-Griffin
Porfirio Loza
Contact Us: Warehouse@suzhuan-sh.com, Mailroom@suzhuan-sh.com
Providing oversight and support for all Business Services teams through:
- Inquiries regarding package and/or mail deliveries.
- Be sure to share office and mailbox updates with your manager so that they may have the area mailbox/office listing updated each term.
- Other related services and/or inquiries.
Forms:
FAQs:
Other Team Resources:
Accountant Team
Team Members:
Haley Howells
Sylvia Ramirez
Janice David
Zhiyan Huang
Team Email: Accountants@suzhuan-sh.com
Providing oversight and support for campus community and Business Services teams through:
- Inquiries regarding account string/FOAPAL coding.
- Budget transfers/budget queries support.
- Departmental budget transfers (DBTs).
- Moving or correcting Expenses/Revenues.
- Change Order approvals (before Purchasing team processes).
- Grants/awards inquiries/support with reporting.
- Other related services and/or inquiries.
Assistant Controllers
Team Members/Contact Us:
Virginia Bender: Virginia.Bender@suzhuan-sh.com
Edith Sanchez: Edith.Sanchez@suzhuan-sh.com
Providing oversight and support for the below Business Services teams:
- Virgie Bender
- Accounts Receivable/Cashier Office
- Payroll
- Graphics
- Campus Reservations
- Insurance Certificates
- Other related services and/or inquiries.
- Edith Sanchez
- Accounts Payable
- Purchasing
- Warehouse/Receiving/Mailroom
- Other related services and/or inquiries.
Forms:
FAQs:
Other Team Resources:
Other General Information/Resources:
Legal/Finance Resources:
Other Resources: